REPUBLIC OF ALBANIA

REALD UNIVERSITY COLLEGE

 

 REGULATION

University College “Reald”

 (Approved by Decision no. 19 dated 01. 08 .2017 of the Academic Senate)

 

VLORE, 2017

 

In application of the Law No. 80/2015 “On higher education and research in the Republic of Albania”, and based on the Statute of Reald University College, the Academic senate approves this regulation as follows:

 

CHAPTER I

GENERAL PROVISIONS

 

Article 1

Object

The purpose of this Regulation is to regulate the teaching-scientific and administrative activities of the University College “REALD” (hereinafter the College) in accordance with its legal objectives and mission.

 

Article 2

Legal basis

The Constitution, the Labour Code, the Code of Administrative Procedure , the Law on Education , the bylaws enacted and the Statute of the College are the main legal basis of this Regulation. As well as other legal and sub-legal acts and international agreements that have an impact on the activity of the College, in the context of this Regulation and in accordance with its main legal basis.

 

Article 3

Scope of action

The Regulation extends its effects to all structures, governing bodies and authorities, constituent units, academic staff, non-academic staff and students, as well as any other natural or legal person operating in the premises or territory of the College.

The regulation of the College regulates the rules of bodies and managing authorities of the College of constituent units.

Relations with third parties and their activity in the College’s territory are based on the relevant laws and regulations or related agreements but with reference to the provisions of this Regulation, unless expressly provided otherwise by law.

 

Article 4

Internal regulations

The main units have internal regulations approved by the Academic Senate, which must comply with this regulation. The internal regulations of the main constituent units regulate the relationship of these units with the base units and their other constituent units.

Internal regulations extend to all structures, governing bodies and authorities, academic, non-academic staff and students, as well as any natural or legal person operating in the premises and territory concerned.

Main structures (at the college level) or aid teaching and administrative structures function according to regulations with special-effects inside them, approved by the Head of the institution.

 

Article 5

Special rules

The Academic Senate may issue special rules permanently or temporarily applicable only to a particular field, direction, object or unit to ensure the implementation of the Law on Higher Education, the College Statute and this Regulation or when it has a special legal obligation, in directions, situations or conditions of particular or extraordinary importance.

 

 Article 6

Decisions, orders and instructions

Decisions, orders and instructions, respectively of the governing bodies and authorities, extend their effects to the respective directions when they have been adopted or regularly adopted, in form and within the competence of the legal framework.

 

 Article 7

Notifications

The governing bodies and authorities of the College and the constituent units shall be made aware of the laws and regulations, or other acts issued by them, by the relevant structure.

The submission or notification of the above acts shall be made to the members of the governing bodies and the managing authorities as well as to the administrative staff, containing the direct or attached signature of the relevant text, which shall be retained by the communicator for as long as the act is effective and subsequently archived.

The above communication is also available through official emails.

The notice is considered done and in case of failure of signing the act because the person refuses to sign or notification through the postal service is back to because  the person is not in the address, or the person cannot be traced at the address stated by him and confirmed by the postal service, as well as other unforeseen cases.

For academic and non-academic staff, communication via official email is not used for any reason and at any time. Unofficial email communication is not used for issues or problems related to activity in the institution and is considered invalid.

Academic staff and all other College staff use communication via official email only to make announcements and only in cases where verbal or written communication is impossible and the impossibility to be justified, especially when such notification is addressed to the managing authorities of the College of every level.

Academic staff and all other staff of the College are obliged not to use the postal service, for all paperwork related to work-related issues or problems, for complaints and any writing, for notices or information papers, addressed to the managing authorities, bodies or any employee. In all of the above cases only official internal communication is used. This rule is the same for response returns.

Official responses, which should only be made through official documents, may not be replaced by a response by the use of official email in any event.

Failure to comply with this article constitutes a violation and disciplinary measures referred to provisions respective to the Statute of the College and this regulation.

 

Article 8

Individual notification

Academic staff, teaching and research staff, administrative staff, and students are made aware of the Law on Higher Education, the Statute and Regulations of the College, the internal regulations of the units, and other acts of a permanent nature, recognizing the text itself available from the relevant academic and administrative structure at the time of commencement of employment or study.

The amendment or repeal of the acts is done by general communication by publishing it in special premises, unless the law expressly provides for individual notice.

The texts of permanent acts and subsequent amendments shall be deemed to be published if published on the College’s website, except where there is an obligation to notify in person.

 

Article 9

Interpretation of the act

 Where, in the context of the implementation of an act, there are different views on its content, the relevant managing authority shall make an interpretation which, when requested, shall be given in writing. Organs higher than the interpreter, on their own initiative or upon request, shall approve or modify the interpretation made.

The body that issued the act makes the interpretation mandatory for everyone.

 

Article 10

The objection to the act / interpretation

 Where the act and/or interpretation of the act is opposed, the Academic Senate or Rector , as the case may be, examines the legality of the act and/or interpretation of the act, and makes the final interpretation, cancellation, or complete or partial abrogation of the act when it falls within his competence.

 

Article 11

Completing the acts

 Where in the course of the implementation of the act arise aspects, issues or unregulated elements, the issuer of the act or body having jurisdiction over the matter shall determine the mode of action commenced by the regulation of similar aspects and, where impossible, by the general principles of the law for Higher education, the Statute of the College . In these cases, supplementing the act is the task of that body.

 

CHAPTER II

ORGANIZATIONAL STRUCTURE OF THE UNIVERSITY COLLEGE “REALD” VLORA

 

Article 12

Component Units and Structure

 College is comprised by its participatory main units (faculties), the basic units (department / scientific research centres), academic assisting bodies (laboratories, clinics) libraries, centres and other auxiliary units and administrative. The organizational structure is approved by decision of the Board of Administration on the proposal of the Rectorate and is an integral part of this regulation.

 

Article 13

Organs and managing authorities of the College

 

  1. In the college the governing bodies are:
  2. a) Academic Senate,
  3. b) Rectorate,
  4. c) Dean’s office;
  5. d) Assembly of academic staff;
  6. e) Council of Ethics;
  7. f) Standing Committee on Academic Management
  8. g) Standing Commission on Security of Cil s sis h
  9. h) K ë Council of Faculty
  10. i) Unit of Internal Quality Assurance;
  11. j) Board of Administration

 

  1. In college, the leading authority academic are:
  2. a) The Rector
  3. b) The Dean
  4. c) Head of Department
  5. d) Deputy Rector and Deputy Dean

Administrative authorities are:

  1. a) Administrator of the College
  2. b) Administrator of the main unit

 

Aid and administrative structures:

  • Learning Registry
  • Finance sector
  • Human Resources Sector
  • Counseling Office of Career and Alumni
  • Archives protocol
  • IT Sector
  • Library

 

FACULTY OF MEDICAL SCIENCES

 Basic units

  1. Department of Medical Technical Sciences
  2. Department of Pharmacy
  3. Department of Dentistry

 

FACULTY OF ECONOMY

 Basic units

  1. Business Department
  2. Department of Finance
  3. Scientific research centre

 

 Chapter III

 OTHER FUNCTIONS AND POWERS OF THE MANAGING BODIES AND AUTHORITIES

 

Article 14

Academic Senate

Academic Senate of the College is the highest organ of collegial academic decision-making that defines the institution’s development policies, schedules, coordinates, directs and controls the activities of teaching and research and assess their effectiveness in fulfilling the mission of the college.

 

Article 15

Functions of the Academic Senate

 The functions of the Academic Senate are:

  1. a) Guarantees the autonomy of the Institution, academic freedom, and the rights of students;
  2. b) Proposes to the Board of Administration the strategic development plan of the Institution and approves the annual program of its activities;
  3. c) Approves the Statute of the institution, after obtaining the prior approval of the Board of Administration. The approved statute is sent to the Ministry of Education for final approval by the minister;
  4. d) Approves the academic structure of the institution, as required by the Law, after obtaining the prior approval of the Board of Administration.
  5. e) Adopts the regulations of the institution, the regulations of its constituent units, the regulations of study programs and the regulations and other acts that are the responsibility of the Senate;
  6. f) Approves new programs of study, research, changes in these programs and their closure.
  7. g) Proposes the closure and reorganization of the institution as well as merging with another Higher Education Institution, after receiving the opinion of the Board of Administration;
  8. h) Approves the opening, reorganization or closure of the main or base units, on the basis of the proposals of the main units and the base units, subject to the prior approval of the Board of Administration;
  9. i) Approves the change of the name or emblem of the Institution, in accordance with the provisions of applicable laws and bylaws.
  10. j) Approves the annual plan of academic and research activities;
  11. k) Approves the detailed annual report of the activity of the institution, drafted by the Rectorate, and submits it to the ministry responsible for education.
  12. l) Assesses and guarantees internal quality assurance in the institution. The members of this unit are approved by the Senate on the proposal of the Rector;
  13. m) At the end of each academic year, it organizes a joint meeting of the Academic Senate with the Board of Administration, which discusses the teaching, research and financial and administrative activity of the institution.

 

Article 16

Rector

The Rectorate of the College is an executive collegial body and functions based on law no. 80/2015, “On higher education and research at institutions of higher education in the Republic of Albania” Statutes and  Regulation. The Rectorate is directed by the rector who calls in the first meeting the group, comprising of:

  1. The Rector;
  2. The Administrator of the College
  3. The Deputy Rector ;
  4. The Dean of the Faculty of Medical Sciences
  5. The Dean of the Faculty of Economy

The functions of the Rectorate are as follows:

  1. a) Drafts the strategic development plan of the College;
  2. b) Drafts the annual program of activities and follows its implementation after approval in the Academic Senate;
  3. c) Proposes criteria for the distribution of academic and material resources;
  4. d) Develops and proposes the budget for approval by the Academic Senate for further discussion in the Board of Administration;
  5. e) Proposes the investment plan, contracts and agreements that are in its competence;
  6. f) Presents project recommendations for study programs, research and structural changes necessary for their implementation;
  7. g) Implements all decisions adopted by the Academic Senate;
  8. h) Monitors and publishes the results of the evaluation of the College’s activities;
  9. i) Follows activities in the units of the college to fulfill the goals organization, to and for the implementation of acts of collegial  bodies of the  College.

The Rectorate meets as a rule no less than once every two weeks. Where necessary, the Rectorate may convene at any time, provided that sufficient time is left for reviewing materials related to the issues under discussion.

  1. The meeting is convened by the Rector, mainly or at the request of each of the members of the Rectorate.
  2. As a rule, the Rectorate makes decisions unanimously. Where this is not possible, decisions are taken by a majority vote of the members present at the meeting. In cases where a majority cannot be reached, the Rector’s vote is decisive.
  3. The minutes kept at the Rectorate meeting constitute the basic document reflecting the decision-making process.
  4. Decisions taken by the Rectorate are re- enacted in the form of orders, decisions or letters issued by the Rector of the College.

The Rector proposes to the Administration Board the dismissal of the managing authority of the College’s principal unit in cases of gross criminal offenses or serious violations of the law, inability to perform the duty and in the cases provided for in the College Code of Ethics. The Rector shall appoint one of the deputies of the Authority until the election of the new Authority within two months of the date of dismissal.

 

Article 17

Council of the Faculty

It is a collegial decision-making body of the faculty, which consists of the Dean and responsibilities of departments. This body exercises these powers as below:

  1. Proposes to the Rectorate for approval, structure and number of faculty staff.
  2. Approves the number of students who will be employed during their studies at the faculty with the respective positions, along with their payment.
  3. Announces winning projects to be funded by faculty budget research funds, as well as scholarships for research or research administered by the faculty itself.
  4. Approves the list of academic periodicals to which the faculty will subscribe and the titles of books to be purchased for the faculty library.
  5. Approves the manner in which donations are made in favour of a department, taking into account the proposal of the beneficiary department.
  6. It also exercises other competencies that are specified in the Faculty Regulation, based on the specificity of each Faculty.

 

Article 18

The Deacanate

The Decanate at the College is a collegial body headed by the Dean and consists of:

  1. a) The Dean;
  2. b) The Deputy Dean;
  3. c) A principal unit administrator;
  4. d) The directors of the base units

Except as provided in a charter college, the Dean exercises powers as below:

  1. The Deacanate designs strategist plan development of the main unit, based on the proposals of its basic units, as well as those who administer the main unit and coordinates the activities of basic units.
  2. It examines the problems of the day-to-day functioning of the main unit and, in accordance with its functions and competences, makes a decision or passes it to other governing bodies or authorities.
  3. Approves the list of invited academic staff who will be activated during the teaching process and passes it to the Rector for approval.

 

Article 19

The Rector

 The Rector is the highest governing authority of the College. Its duties and powers are set out in the Statute of this college.

 

 Article 20

The administrator

 Administrator of the College is the highest administrative legal authority who carries out the financial administration, directs the planning and realization of investment, the activity of the administration, with duties and powers in the bylaws and statutes of the College.

 

Article 21

The Vice Rector

 The Vice Rector is the authority that follows the teaching and scientific activity in the College. The Vice Rector should at least have the title of “Associate Professor”. The specific duties of the Vice-Rector are set out below.

The duties of the Vice Rector are:

  1. Coordinates and controls all teaching activity between all main units.
  2. He monitors the entire learning process.
  3. Directs work on curriculum development and teaching load distribution.
  4. Analyses all aspects of the work of academic units and maintains constant contact with deans on all academic processes.
  5. It follows the institution’s academic development strategy.
  6. Performs all tasks delegated by the Rector.
  7. Reports to the Rector on the entire academic process .
  8. Follows controls the scientific activity of the university.
  9. Promotes and monitors all scholarships and agreements in which the university participates.
  10. Coordinates the university’s scientific activity with other scientific institutions, government units and the community.
  11. Follows and supports the progress of the scientific qualification of the academic staff.
  12. It follows the progress of scientific newsletters, scientific journals of and conferences organized by the university.
  13. Promotes student integration into science projects
  14. Encourages the inclusion of scientific projects in the teaching process.
  15. Coordinates and controls all administration activity.
  16. Directs the job of updating information and editing it on the College’s official website.
  17. Performs all tasks delegated by the Rector.

 

Article 22

The Dean

 The Dean is the highest managing authority of the main unit. Its duties and powers are set out in the Statute of the College.

 

Article 2 3

The Vice Dean

The Vice Dean is the managing authority for the teaching and scientific side of the main unit and in the absence of the dean, as well as other duties authorized by him.

In addition to other duties prescribed by applicable normative acts, the Vice Dean shall also have the following duties to exercise his functions:

  1. Organizes and controls the teaching and research work in the faculty.
  2. It follows the preparation and implementation of lesson plans and programs.
  3. Organizes and controls work for all study cycles.
  4. It pursues the scientific cooperation of the faculty units with the scientific research institutions and other higher schools.
  5. It follows the progress of the scientific work and the process of obtaining scientific degrees and degrees in the faculty.
  6. Coordinates the curriculum draft calendar and submits it to the Dean for approval.
  7. Directs the design of lessons, exams and follows their implementation.
  8. Organizes and directs scientific publications in the faculty.

 

Article 2 4

Faculty Administrator

The Faculty Administrator is responsible for the day-to-day administrative, financial and financial management, budget implementation, oversight and control of financial operations and the implementation of legality.

The faculty administrator reports periodically to the college administrator on the performance of his or her functional duties.

 

Article 2 5

Head of department / research centre

Head of department / research centre is the highest authority in the department.

In addition to other duties defined by normative acts in force, the responsibility of main unit has the following tasks for the exercise of its functions:

  1. Directs the work on new programs or upgrading the existing ones covered by the department and monitors their implementation.
  2. Supervises scientific activities in department / research center , in accordance with the annual planning, maintains documentation of scientific and academic activity of academic staff of department, and reports in the institution annual analysis.
  3. Oversees adherence to timely and appropriately taught teaching programs, research, and other activities.
  4. It approves the assessment modalities and establishes exam committees of the first, second cycle of studies in the subjects covered by the department.
  5. Supervises and signs the performance of teaching staff of academic staff.
  6. Recommends to the Dean’s Office special criteria for admission of academic staff and scientific teaching aid to the department, after prior discussion in the department.
  7. Provides to the Dean’s Office a list of proposals for temporary and invited academic staff, after prior discussion in the department.
  8. Organizes periodic or special cases and aspects analysis in the department, as well as compiles annual analysis of its scientific teaching work.
  9. It shall identify, verify and, where appropriate, propose to the Deacanate measures for breaking of discipline at work by department employees as defined in section 35 of this Regulation.
  10. Oversees compliance with discipline at work, takes appropriate measures to restore order in the event of violations and shortcomings. In serious cases or when needed, notifies the Dean with appropriate organizational and disciplinary recommendations.

 

Article 26

Ethics Council

The Ethic’s Council operates based on Law no. 80/2015, “On Higher Education and Scientific Research in Higher Education Institutions in the Republic of Albania”, in the College Statute, and the Code of Ethics adopted by the Academic Senate. The Code of Ethics sets out how to make decisions, file and review complaints, execute decisions, and appropriate sanctions.

The Code of Ethics sets out the obligations of staff and students, their disrespect and violation is considered a breach of ethics and is subject to review by the Ethic’s Council and the governing authorities of any collegial level or body.

Violations of ethical rules are considered all actions committed by academic staff, administrative staff, teaching-scientific support staff and students that violate the personality of others, academic ethics, ethical-moral rules and norms of the institution and society, according to the Code of Conduct. Ethics rules are approved by the Academic Senate.

The Ethics Council is a collegial body that discusses ethics issues in academic life and submits proposals to the rector on these issues.

The College’s governing bodies and authorities are required to make available to the Ethics Council all documentation and information required for the examination of their respective complaints. The   Ethic’s Council, after examining the matter in question, makes proposals to the relevant managing authority, or directly to the Rector when the request is made, to decide on disciplinary measures.

 

Article 2 7

The Board of Administration

 The Board of Administration is the highest collegial administrative body, which guarantees the fulfillment of the mission of the higher education institution, its financial and administrative progress. Its composition, functions and powers are defined in the Statute of this college.

 

CHAPTER IV

THE STAFF AND THE EMPLOYMENT

 

Article 2 8

College personnel

College staff consists of:

  1. The academic staff consists of professors, docents and lecturers. The criteria for division into categories and levels are set out in Law no. 80/2015, “On Higher Education and Scientific Research in Higher Education Institutions in the Republic of Albania”
  2. Teaching-scientific support staff consisting of laboratory assistants with higher education, laboratory assistants with secondary education.
  3. Administrative staff, including all administration employees who perform tasks that serve the College’s higher education mission.

 

Article 2 9

Employment

Employment in College becomes the supports issue of the Code of Work, Law no. 80/2015, “On Higher Education and Research at Institutions of Higher Education in the Republic of Albania”, bylaws and its respectives and the Statute of the college .

 

Article 30

Employment Requirements

People candidates for employment by determined levels in the Article 27 of this regulation must meet these first basic requirements:

  1. To possess the necessary professional skills for the job they are competing for.
  2. Have the ability to work in a team and professional communication with colleagues and students.
  3. Not to have been convicted by a final court decision of committing a crime.
  4. To have not been removed on a disciplinary mass from a college.

 

 Article 31

Selection and appointment of full-time academic, teaching-scientific and administrative assistants

The competition procedure for the selection and appointment of full-time academic, scientific and administrative auxiliary staff is carried out as follows:

  1. Basic and main units send to the Rector their requirements for academic staff and full-time assistant teaching staff and also the criteria for their employment. The administrator of University College follows the requests for the administrative staff with their criteria.
  2. After evaluating the requirements with reference to teaching, research and administration needs or other sectors, vacancies are published . The notice shall contain the position, job description, general and specific requirements , the list of documents the candidates must submit, the deadline for submitting applications for the vacancy, the place of submission of the documentation and the manner of its submission (with mail or email).
  3. Upon notification the Rector orders the establishment of ad hoc committees for the selection of personnel and academic assistance.
  4. Upon notification, the college administrator orders the establishment of ad-hoc committees for the selection of administrative staff.
  5. After the deadline for applications, the HR officer receives all candidate files and submits the list of candidates to the evaluation committees.
  6. The ad-hoc committees begin the procedure of evaluating the candidates’ files according to the relevant instruction. The specific results of all candidates are set by points earned and presented in a special format and are sent to the head of the unit.
  7. All candidates are notified by the HR department of the date and time of the job interview.
  8. The HR department announces the winning candidates.

 

Article 32

The rights and duties of academic staff

 Except as provided in the Law n r. 80/2015, “On Higher Education and Scientific Research in Higher Education Institutions in the Republic of Albania”, the Statute of the College and individual employment contracts, academic staff also have the following rights:

  1. Takes advantage of all the opportunities offered by the College, faculty and department, while respecting established rules.
  2. Demands that all obligations imposed during the learning process be respected and implemented.
  3. Requires students and colleagues to have ethical and moral spirit in accordance with applicable legislation.

Academic staff also has the following duties:

  1. The draft by the deadlines set by the dean, teaching curriculum and syllabus of the subject/module, which makes it easy for the student student, and a copy of the syllable needs to be submitted to the department.
  2. Makes effective use of the classroom by adhering to the classroom.
  3. To systematically track the development and achievement of science according to the relevant profile on a national and international level and reflect it in the teaching process.
  4. To develop in a timely manner the thesis exam, which each year must be reformulated, updated and comprehensive.
  5. To submit under determined terms the results of student assessment at the Registrar.
  6. To deposit at the Department to test the full exams, which are maintained by next season of the exams.
  7. Apply the guidelines in force during the implementation of the curriculum.
  8. To respect throughout its activity the principles of the institution ethics, the College Code of Ethics, by displaying a picture compatible with the activity taking place in the college.
  9. Respect the responsibility and correctness of the schedule learning the formal and work discipline;
  10. To maintain professional secrecy, not to disclose information about the task performed without the authorization of the managing authority.
  11. Responsibly provide information on the implementation of the teaching process, research, contribution to the institution and other aspects of the work whenever required by the leading authorities of the department, faculty and College.
  12. Prior to the start of each semester, full-time academic staff receives approval from the department head, the dean of the main unit, and the rector for the part-time teaching activity that he or she can perform at other higher education institutions.
  13. To comply with the orders and instructions of the managing authorities of each level, whether written or oral.
  14. Realize teaching load rate and overload when needed.

 

Article 33

Rights and duties of teaching-scientific support staff

 Except as provided by Law no. 80/2015, ” On Higher Education and Scientific Research in Higher Education Institutions in the Republic of Albania” , the Statute of the College and individual employment contracts, teaching assistant staff also have the following rights:

  1. To make use of all the possibilities offered by the institution, respecting all the rules established;
  2. Demand that all obligations arising from the assignment of the teaching process be respected and implemented;
  3. Demand from colleagues and students such an ethical and moral spirit to comply with the legislation in force;

The teaching support staff also has the following obligations:

  1. To respect, throughout its activity, the principles of the new City Code of Ethics, the College Code of Ethics, by displaying a figure consistent with the activity taking place therein ;
  2. To fulfill responsibility for the task by providing professional and intellectual skills;
  3. To make effective use of the classroom by adhering to the classroom;
  4. To respect responsibly the discipline at work;
  5. Maintain the material base it is in charge of;
  6. Implement the guidelines that are a must when implementing the curriculum;
  7. In addition to the main duties set out in the relevant regulations, perform other duties in accordance with applicable laws and regulations, or other instructions of the relevant governing authority;
  8. Implement any special orders of the relevant managing authority for special situations, emergencies or important events in the institution.

 

Article 34

Rights and duties of administrative staff

Except as provided by Law no. 80/2015, “On Higher Education and Scientific Research in Higher Education Institutions in the Republic of Albania” in the Statute of the Law and in individual employment contracts, administrative staff also have the following rights:

  1. To make use of all the possibilities offered by the institution, respecting all the rules established;
  2. To demand that all long-standing obligations be respected and implemented by accomplishing the assigned task;
  3. To demand from colleagues such an ethical and moral spirit that it is in accordance with the legislation in force;

Administrative staff also has the following obligations:

  1. To respect throughout its activity the principles of civic ethics, the College Code of Ethics by displaying a figure consistent with the activity carried out in the institution ;
  2. To fulfill the responsibility of the task by providing professional and intellectual skills;
  3. To respect responsibly the discipline at work;
  4. To maintain the material base it is in charge of;
  5. To implement the instructions that are necessary when performing the assigned task;
  6. In addition to the main duties set out in the relevant regulations, perform other duties in compliance with applicable laws and regulations or orders of the relevant manager;
  7. Implement any special orders of the relevant manager for special situations, emergencies or important events in the institution.

 

Article 35

Disciplinary measures

Disciplinary measures given in accordance to the procedures are set in the Labour Code, law  no. 80/2015, “ On Higher Education and Scientific Research in Higher Education Institutions in the Republic of Albania”, College Statute.

The College’s governing authorities take disciplinary action in cases of violations of the Statute, the Rules of Procedure, failure to fulfill the duties stated in the employment contract, failure to comply with orders of oral or written directors, breaches of discipline at work, violations of rules and academic standards, violations of the rules of academic life and institutional ethics defined in the Code of ethics and violations of the Labour Code and provided in law no. 80/2015, “On Higher Education and Scientific Research in Higher Education Institutions in the Republic of Albania”

The types of disciplinary measures taken by university management authorities in the event of a breach of the above provision are:

  1. Oral counselling;
  2. Written remarks;
  3. Warning notice for dismissal;
  4. Dismissal from work.

The disciplinary measures “Written reprimands” and “Reminders with notice of dismissal” shall be terminated within six months, if the employee against whom the measures were taken does not commit another offense. After the expiry of the measure, the employee is considered as having no disciplinary measure.

 

CHAPTER V

ORGANIZATIONS OF THE STUDIES IN THE UNIVERSITY

 

Article 3 6

Programs of the studies

Programs of the studies in the College are arranged in consecutive cycles of the studies and end with the graduation of the student and receiving the diploma or the respective certificate. The college offers accredited programs organised in modules, and evaluated in credits, according to the European system of transferring and collecting credits (ECTS). The average amount of collected credits in an academic year for a full time student is 60 credits. One credit of the university studies corresponds to 25 hours of studying in the auditorium and out of it. The college publically announces the accredited programs of the studies offered, before the initiation of the acceptance in these programs.

Article 3 7

Undergraduate cycles and titles

Study programs in the College organized in two consecutive study cycles, as follow:

  • the first cycle,
  • the second cycle, integrated.

Programs of the studies of the first cycle:

  1. The first cycle study programs aim to provide basic knowledge of general scientific methods and principles and specific skills in a variety of professions and specialties.
  2. The first cycle study programs are completed with 180 credits (ECTS , further credits) and their normal duration is 3 academic years.
  3. At the end of the first cycle study programs, a Bachelor’s degree in the field of completed education is issued.

Programs of Integrated cycles:

  1. Integrated programs of the second cycles aim to provide basic knowledge in depth, the general and specific scientific methods and principles in an area of studying.
  2. Integrated programs of the second cycle consist of no less than 300 credits and their normal duration is not less than five academic years.
  3. At the end of the integrated programs of the second cycles a university degree of “Master of Science” in the field of education is conducted.

Programs of the second cycle studies:

  1. “Master of Science” study programs are completed with 120 credits, including 30 – 40 credits for the research project and thesis and their normal duration is 2 academic years in the field of completed education.
  2. Study programs “Professional Master” provide education and proper training professional and the students earn 60 or 120 credits and their normal duration is respectively  one and two academic years . At the end of these study programs, a university degree “Professional Master” is issued in the field of vocational education and training.

 

Article 3 8

Presence of the students

The admission of new candidates to pursue studies of first cycle and integrated second cycle studies in College becomes in accordance with the eligibility criteria and selection, approved by the Academic Senate.

 

Article 39

The length of the studies

The deadline for each study cycle studies is defined in law No. 80/2015, “On Higher Education and Research at Institutions of Higher Education in the Republic of Albania” and legal acts for its implementation.

The student may complete the degree and defend his / her degree within the regular term of study or beyond the limit prescribed by this term, but in the full-time study system this term may not be more than double the regular term.

 

Article 4 0

Pursuit of an program as the second study cycle

Persons who have completed a degree program are eligible to pursue a second degree program. In this case, as a rule, the candidates with the highest GPA are selected. Criteria specific to be accepted in a program of the second study is determined on the regulation of the faculty.

 

Article 4 1

Interruptions of the studies

The student may terminate his / her studies at any time of the year only for the following cases:

  1. When the student has been ill for long periods, documented by a forensic committee report;
  2. In cases of family disasters and in difficult economic conditions, these are documented by the relevant local government offices;
  3. In cases where the student pursues studies and qualifications in other higher education in local or foreign institutions, with the exception of specific cases provided in this regulation.

Termination of studies up to three years for students registered in the programs of the first Bachelor cycle and up to five years for the students registered in the integrated programs, is done with the approval of the Rector and Administrator. The termination of studies starts from the moment the permit is approved. Otherwise, the student bears responsibility for the consequences.

Any unjustified interruption is tantamount to failure in the teaching process and the year is considered as a year of repetition.

Student restitution after justified termination of studies is made at the beginning of each semester but not later than one month after these deadlines.

 

Article 4 2

Leaving the program from the student

A student who falls within the scope of international projects and programs to which the College has an agreement shall be exempt from the attendance obligations provided for in this provision. The exams given in another institution for similar subjects are evaluated and accepted. The student is required to repay obligations to other subjects for the respective year.

 

Article 4 3

Re- starting studies

The student who discontinued his/her studies has all liabilities settled in the year that he / she left. It is subject to the curriculum obligations found after resuming studies.

To ensure that the student still has the knowledge of years before after temporarily interrupting their studies, they are subject to verification and control of their periodic evaluation. The modalities of this control are set out in the internal regulations of the faculties.

Students who have extended studies for more than three years according to the definitions in Article 42, beyond the normal time of graduation profit for a particular study program, before granting a diploma thesis, their credits are checked. The modalities of this control are set out in the internal regulations of the faculties.

 

Article 4 4

Academic Year and learning organization

College studies are conducted on the basis of the academic year. Ministry of Education announces the date of commencement of the academic year. Academic calendar, academic structure, learning schedules, are announced by the rector, not later than a months after the start of the academic year.

The academic year is organized in two semesters. Each semester has 15 weeks. Every week there 20-25 hours of instruction lectures, seminars, labs, clinical or professional practices.

 

Article 4 5

Structure or the Study Programs 

The structure of the study program contains elements such as:

  1. Training objectives and professional competence of the study program.
  2. Categories and formative activities that characterize a study program
  3. Formative activities and teaching components of the study program
  4. The curriculum credits (ECTS) and load lesson we auditor and outside auditor, according to each training activity;
  5. Programs (syllabi) all the modules;
  6. Knowledge control and assessment instruments;
  7. Admission quotas and teaching groups;
  8. Diploma and its Supplement.

Forms of teaching n s auditor are: lectures, seminars, exercises, laboratory course assignments / projects, practical teaching / clinical etc., According to specifics having the study program.

 

Article 4 6

The development activities of the study programs 

Development activities are grouped into the following categories:

  1. core subjects of the program of study to determine the formation of the general, methodological preparation and general culture;
  2. characteristic subjects related to the features of the study program and give a specific training according to its characteristics;
  3. interdisciplinary and/or integrative subjects in one or more groups of disciplines similar and/or integrating with the characteristic disciplines, program profiles;
  4. selective subject group;
  5. additional courses focused on acquiring foreign language skills, information and telematics skills, communication and presentation skills, skills facilitating access to the labour market and professional practices developed at public and private entities under joint agreements signed for this purpose.
  6. closing obligations related to the preparation of the thesis or final exam.

 

Article 4 7

The curricula

The curricula for each study program is developed by departments, approved by the Dean and in the end gets the approval of the Academic Senate.

At the beginning of each academic year departments review their program curricula in order to enrich or reconfirm the study programs, then they are approved by the respective body/authority.

 

Article 48

The literature 

The recommended literature for the theoretical units, obligatory for seminars, for exercises and laboratory works are approved by the department, with the proposal of the lecturers. The literature is announced to the students at the beginning of the academic year.

 

Article 49

The Schedule 

Hours of the schedule are announced before the start of the semester. Each faculty has a separate schedule. Schedule is a detailed and sets the classroom, time and days of learning, name of the teachers, and can be changed at any time by the dean and is the responsibility of the department  such as it is defined in the regulation.

The Dean needs to notify the Rector for any change, which mostly still will need his approval. The schedule should be fully respected by all students and teachers of the university. Hours teaching is built on the basis of harmonization of elements of learning and distribution rational of the workload of the student.

 

Article 50

Separation of the students in learning groups

The number of students in learning groups for lectures, seminars, labs and practice becomes in accordance with the instructions respective to the Ministry responsible for education. Students groups are organized after the registration process has finished. With the completion of the process of registration lists of students is divided into classes of lectures, seminars or any form other kept by secretaries of the faculties.

 

Article 51

Attendance during the lecture and seminars and the responsibility to take exams

 

Attending lectures: As a rule lecture attendance is optional. In accordance with its specifications, each faculty in its rules of procedure may determine subjects whose attendance may be compulsory up to 75 %.

Attendance at seminars: It is mandatory at 75 %. When the student has attended to 50 – 75 % has no right to enter the next test but passes the autumn season. When the student has participated in less than 50% of them, he/she repeats the subject in the following year.

Attendance of laboratory work, course assignments, practical learning: It is compulsory 100 %. When the student has not attended up to 25 % of the lab work of each subject, they complete it in the last two weeks of the following year, or the semester when the subject is repeated. If he has attended less than 75 % of them, he will attend them in the following year.

Course projects: are required to be 100 % finished, otherwise the student does not pass the exam.

Teaching secretaries need to work with the instructor to identify these students and are responsible for the management of information on student attendance for each subject.

 

Article 52

Documentation of the learning process

 College keeps the documentations as follows:

  1. a) the basic register of students;
  2. b) register of academic achievements;
  3. c) the register of issuance of diplomas and certificates.

 

  1. The basic student register is the document that certifies the enrolment of students in the College. This register:
  2. indicates that each student is provided with a unique matriculation number, which he holds until obtaining a degree or certificate;
  3. is deposited in the state archives, according to the legal framework in force, while the copy attached to the original is retained for the entire period of existence of the “REALD” University College or the continuation of this institution with a changed name, without the right to issue extracts from the register from the day of its submission to the archive.
  4. It is also completed electronically.
  5. The Academic Achievement Register is the document that certifies the results achieved by each student enrolled at REALD University College, according to the study programs. This Register of Academic Achievements:
  6. Shall be deposited in the State Archives, in accordance with the legal framework applicable to the archives, while the copy reproduced with the original shall be retained for the entire period of existence of the institution, without the right to issue extracts from the register from the date of its submission to the Archive.
  7. It is also filled out electronically.
  8. The register of diplomas and certificates is the document certifying their issuance by the REALD University College. This register documents the withdrawal of the diploma and diploma supplement from each student who has successfully completed academic and other institutional duties in the College. Register of diplomas and certificates:
  9. Shall be deposited in the State Archives, in accordance with the legal framework applicable to the archives, while the copy reproduced with the original shall be retained for the entire period of existence of the “REALD” University College without the right to issue extracts from the Register from the day of its submission to the Archive.
  10. It is also filled out electronically.

Documentation according to points  a), b) and c) after their final completing  is stored under the legal framework applicable to the archives. Whereas the copis with the original is kept in the College archive, in accordance with the legislation in force and the College Regulations without the right to issue extracts from the register from the day of its submission to the Archive. In the event of termination of the College’s activity, its records, and any other documents, shall be deposited in the State Archives, in accordance with the legal framework for archives.

The structure of the learning Secretary and the information system are responsible structures for the management of the documentations in hard copy and electronically. This structure functions through regulations of functioning and the specific organization’s job is to keep the documentations in two forms, the security measures and the storage etc.

 

Article 53

Student database

 

  1. The College protects students’ personal data in accordance with the applicable legal framework for the protection of personal data.
  2. The processes of storing and processing student data from the College and its constituent structures shall be conducted on the basis of the principle of confidentiality and in accordance with the requirements of the personal data protection legislation.

 

CHAPTER VI:

TRANSFERS, EQUIVALENTATION AND CHANGE OF STUDIES FORM

 

Article 54

Transferring the studies

College offers opportunities to transfer students in the years and between the programs of the same cycle within the institution or institutions different of higher education and for transfers of the previous programs in the study cycle. These transfers are made on the basis of the request student in accordance to the procedures, quotas and criteria approved. All transfers are approved by the rector.

For procedures of transfers, by decision of the rector is formed a commission appropriate at the level of the College. The composition of the commission is changed by decision of the rector. In every department, the Dean orders and approves these commissions of equivalence and assessment.

All types of transfers are made on the basis of the request of the student by filling out a form type. This form is published on official page   of the College together with necessary information. The request for transfers is accepted and administered from the learning secretary through the entire academic year until September 10 of each year, with the exceptions provided in other sublegal acts.

 

Article 55

Transfer of the students in other institutions

Requests the students of the college, who want to transfer to universities in other countries are handled by the Dean of respective faculty and the learning secretary. After verification of the payments and obligations from the student the College provides the documentation for them.

The student who is transferred loses the status of a student of the College, and this decision is sent for implementation the learning secretary and the Office of IT for performing all operations procedure further.

 

Article 56

Transferring of the students from other institution of higher education   

Requirements and documentation of students who want to transfer to the College “Reald”, are sent from the secretariat to the faculties concerned. Commission of equivalence are formed at every department and on the basis of documentation that are send from the respective university, defines the obligations that the student has when is accepted in the program, according to plan curriculum in force as well as recognition of the similar subjects by equivalence. The Commission of equivalence and evaluation process is held for within three days and the Dean of the faculty list the students proposed to meet the criteria. Dean forwards this list to the secretariat and let the Rector know. Decision on admission of students proposed by transfer is approved by the Rector in accordance with agreed quotas and criteria.

Students who have conducted part of the program in the foreign institutions of higher education can be transferred to University College ” Reald “, based on a request and documentation to submit. After verification of the accuracy of documentation, the commission of equivalence and evaluation defines obligations if the student is accepted. The following procedures are the same as in the case of students who require transfer from universities within the country. The decision of transfer is accompanied by the rector’s office, learning secretary and Office of IT for the performance of all acts of further procedure.

Student transfers within the institution itself can only be made for similar study programs. For these transfers are followed the same procedures as in the case of students who require transfers from universities within the country in accordance with quotas and criteria approved.

 

Chapter VII

ASSESMENT OF THE KNOWLEDGE

 

 Article 57

The evaluation system

 The degree of acquisition of the syllabus is assessed by a system of ten grades 1 to 10. The lowest passing grade is 5 (five). Grade 4 (four) shall be noted in the final assessment for the non-passing student. In all the forms of knowledge assessment is used the system of assessment of points, the result of which, inevitably converts to a grade.

 

Article 58

The rules of the exams and the evaluation

Control of knowledge of a subject (exam) is determined by the lecturer of the subject and can be done in writing, with oral or a combination of both, as it is supported in the curriculum.

In college control of knowledge in the cycle of the first of the studies is carried out during the semester through midterm examination, a final examination which is all inclusive or other separate evaluation if they are provided in the syllabus, in the case.

In the second cycle of the studies the knowledge control is realized through one exam. The time of final exams should be announced before the end of the semester.

Exam rules or specifications, points (percentage) of each exam or assignment in the final grade, literature, subjects or syllabus for each exam, exam day or week, grade point conversion references, etc. are specified in the syllabus course content,   designed by the lecturer and made available to students attending that course.

Subjects/disciplines are generally one semester. If the student does not qualify, so there is a missing (m) note in the final course record, he has the right and obligation to attend it again, in the subsequent semesters when the course is offered. If the course is no longer offered for various reasons (eg possible changes to the curriculum), the student has the right to attend the relevant substitute course. Thus, in addition to the courses specified in the semester plans, the student has the right to attend other courses at the same time as the remainder of the previous semesters, while respecting the rules of the number of credits enrolled in a semester and the general enrolment rules.

Examination theses in all ways are edited by the course leader. Compromising the exam thesis is the direct responsibility of the lecturer.

After completion of any examination or other forms of control knowledge, the results become known within three days from the day of the exam. One day after the announcement of the results, students’ complaints are accepted and evaluated and the evaluation are printed, signed by the lecturer and submitted to the teaching secretary in 2 (two) copies, of which 1 (one) remains in the teaching secretary, 1 (one) copy in the relevant department .

In cases of ambiguity, students have the right to personally watch the exam in the presence of a pedagogue of the subject, to take the necessary explanations. For further clarification they are entitled in writing to address to the department responsible for covering subjects relevant.

At the end of each exam, tests and any exam materials are submitted to the teaching secretary. These materials are stored until the end of the next semester exams.

 

Article 59

Complaining for the final grade result

The student has the right to complain about the final result of the exam. The complaint shall be filed in writing with the department director within 24 hours of being notified of the result of the examination, who shall make the appropriate verifications and, when it finds it impossible to resolve the complaint, shall immediately notify the Dean.

The dean, within 24 hours of receiving notice of the complaint from the department head, establishes an ad-hoc committee that verifies the student’s claims. With the approval of the Dean, the commission determines the final evaluation of the exam.

Changes in student outcomes reflected in the process protocol are signed by the new commission and are attached to the previous form of grading of the student

 

Article 60

Improvement of the grades

Students in the first cycle and the integrated second cycles have the right to improve the grade in every subject, no more than twice in an academic year. Grade improvements are made only in the fall exam season, and winter seasons, and on the dates set by the dean of the faculty before the diploma degree, for an approved fee.

The student has the right to request the improvement of the grade in a subject no more than once.

Students should be aware that the grade for the last exam remains in effect, which will be reflected in the grade list indicating the student’s academic performance, whether or not this is the highest grade. If the grade of the last recurrence is 4 (four) academic rules for settlement do not change.

In transcripts accompanying diploma will be reflected only passing marks (from 5 up to grade 10).

 

Article 61

Professional Practice  

Students are obliged to perform professional practice when it is included in the study program. At the beginning of the academic year, the department communicates to the students the time of completion, the program, its development and settlement.

Professional internships are conducted in institutions according to the student preparation profile and under the direction of the lecturer appointed by the relevant department. The student is obliged to abide by the rules of the institution in which this process is conducted.

When conducting professional practice, the academic staff that directs it, exercises constant control and liaises with the center where it is conducted. At the end of the professional practice, the student prepares a report on the work done which is evaluated by the lecturer who directs the practice after receiving the opinion of the center where it was carried out. Evaluation is performed with a grade.

 

CHAPTER VIII:

STUDENT EXAMS AND GRADUATION

 

Article 62

Passing criteria for the following year

The student moves from first year to sophomore year, earning at least 30 first year credits. The student moves from the second year to the third year, when he has earned at least 60 credits from the first and second year. The student passes from the third year to the fourth having earned at least 110 credits from the first, second and third year.

The student passes from the fourth to the fifth year, when providing at least 150 credits from the first, second, third and fourth years. The final year student who, at the end of the year exams results in 30 outstanding credits, is entitled to liquidate them in a dean’s designated period, prior to the graduation season.

The student who fulfils these obligations is allowed to enter the defence of the degree. Otherwise, they will be entitled to redemption in the fall re-season.

The student is allowed to enter the defence of the diploma after having earned all the credits provided in the syllabus.

 

Article 63

Exams and re-exams

The student has the right to take the exam in three regular seasons: summer, autumn and winter. In exceptional cases, at the request of the Student Council can be opened two other seasons (October and April), to which they are subject to fees for extra services offered, which is determined with the decision of the Board of Administration.

The status of the students who are subject to the exams of the October season is determined by the end of this season.

The student who is a repeating student in regular exam seasons is entitled to:

To be renewed in the fall season up to half of the annual credits (30 credits) including both the following year’s courses and those carried over from previous years.

Attend the exam in the following year, up to twice for the exams carried over. Once in one of the exam season according to the subject of the course (the respective semester) and the second time is allowed only in the probation season.

 

Article 64

The defence of the diploma theses

Upon completion of the degree program, students are eligible to graduate. Graduation requirements are set out in the curricula of each study program. The teaching secretary is obliged to forward with a special note to the department and faculty dean the list of students who have fulfilled the obligations of a study program and any other financial obligations who are entitled to test or defend their diploma thesis. The teaching secretary is responsible for the accuracy of the data.

After receiving the student list, the department head sets up an ad hoc committee, which verifies whether these students have fulfilled the study program obligations. Upon verification, the list of eligible students for the defence of the diploma thesis, or the final exam signed by committee members, is forwarded to the department head.

At the end of the first cycle study program, a diploma thesis or independent thesis is foreseen for earning a degree. In order to earn a second cycle diploma, it is foreseen to prepare a diploma thesis, creatively elaborated and independent of the student. Degree leaders are nominated by the department according to the criteria set out in the bylaws and approved by the Rector.

The degree is presented openly. The defence procedure includes a presentation of the thesis summary, questions and answers. In conclusion, the jury, based on the leader’s assessment and the student’s performance, decides on the grade. The jury and its chairman are approved by the Dean of the Faculty and are responsibilities of the department and consists of 5 (five) people. Fulfilment of study program obligations and any other financial and material obligations to the College is a prerequisite for completing and defending the thesis.

The department head forwards to the dean of the faculty the list of graduate students. Dean sends this list to the Rector who issues to the graduates the diploma carton.

 

Article 65

The supplement of the diploma

Students who have completed the study program obligations and any other financial and material obligations towards the university are provided with a diploma which is an official document. First and second cycle diplomas are associated with the supplement.

The Diploma Supplement is designed in accordance with the requirements of the European Higher Education Area. It describes, in particular, the nature, level, the content and the results of studies that have been completed and successfully completed by the degree holder.

The diploma is signed by the Dean of the respective faculty and the Rector. The signature of the Rector is accompanied by the official stamp of the College.

 

Article 66

Getting  the diploma

The students get the diploma personally, signing and recording the act in the relevant register. If the presence of graduates is objectively impossible, the diploma can be taken by one of the family members, having the special power of attorney, and the form is attached to the register of diplomas, posing and his identification.

If the diploma is not filled in properly, the person concerned should not get it and request the proper diploma.

If the person thinks that the diploma is not correct or if the original is lost or damaged being unusable, the College does not issue a duplicate. The college gives a list of grades awarded and a photographic certificate equivalent to a diploma, as signed by the rector, dean and registrar. Their signatures are certified by the seal of the College.

An irregularly completed diploma is annihilated by a three-member commission appointed by the dean’s office with the preparation of the relevant record, which is deposited with  the registration office, before the person concerned is provided with a photograph equivalent to the diploma.

If a graduate of REALD University College results in two graduation documents, an original diploma and a diploma-equivalent photo certificate, the document issued at a later date will be considered valid.

The college keeps a ceremony of handing out the diplomas for all the students by the university degree faculties and the diplomas are made personally by the Rector, in the presence of representatives of the Academic Senate, the Board of administration, full and part time academic staff, administrative staff and students.

 

CHAPTER IX:

STATUS, THE RIGHTS AND RESPONSIBILITIES FO THE STUDENTS

 

Article 6 7

M Undertake the status of student

Student status is obtained by enrolling in the College. The rights and obligations of students are determined by the Law n r. 80/2015, “On Higher Education and Scientific Research in Higher Education Institutions in the Republic of Albania”, in the Statute of this College and this Regulation.

 

Article 6 8

Completing and the removal of the student status 

The status of the student ends with the receipt of the relevant diploma or certificate, as well as in various cases of deregistration, in the following cases:

  1. By order of the dean based on the student’s request for withdrawing the school in the form of a statement drawn up before a public notary;
  2. Upon the order of the Dean, when it is established that the conditions and criteria for the right to study are missing or lost;
  3. When the student is sentenced to imprisonment for a serious crime, willfully or repeatedly;
  4. When he/she abandons his/her studies for no reason and without following the procedures for termination of studies;
  5. By order of the Dean, for grave or repeated violations of this Regulation or other regulations.

 

Article 69

The rights of the students

The student is entitled:

  1. To attend lectures, seminars and all other teaching activities organized in accordance with their status.
  2. To use the equipment, materials and laboratory base of the College in accordance with the relevant rules, to carry out the syllabus and the programmed work in its scientific activity, library and sports and cultural facilities of the University College.
  3. To elect and be elected to the governing bodies in accordance with the Law n r. 80/2015, “On Higher Education and Research in Higher Education Institutions in the Republic of Albania”, and the Statute of the College.
  4. The student can be organized in associations of various non political goals in accordance with legal and sub relevant acts.
  5. To receive a scholarship at home school or abroad when they meet the conditions set out in the decision of the Council of Ministers, the Senate and inter- state or inter- university agreements.
  6. The express their opinion for the quality of teaching and thework of the academic staff of the university
  7. Complain about violation of rules and standards of academic by professors, not realizing the process of teaching, the rules of development of examination and when they do not agree with their grades.
  8. The appeal for violation of ethical academic, the conflict of interest and to any case other that undermines the integrity of the student.

 

Article 7 0

Students’ tasks

The student is required to:

  1. To know in detail the statute, the regulation of the College and any regulation or other the obligations and be aware of their implementation; otherwise, the College bears no responsibility for the consequences that may result from not knowing them;
  2. To recognize all the general requirements of the College , as well as specific requirements of the program in the field they have chosen. Students are responsible for responding to all relevant requirements and regulations based on the degree they are aiming for;
  3. To implement all rules deriving from the College Statute and this regulation;
  4. To comply with the College Code of Ethics.
  5. To pay for the predetermined obligations for the study program, as well as any other financial and material obligations to the College as provided in the contract;
  6. To be held accountable for any wrongdoing by the College; the material damages that the student may have done are paid back to the amount damaged.

 

Article 71

Organisation of students

Student councils are independent college student organizations that do not conduct political and economic activities. These councils promote student participation and coordinate their representation in university governing bodies, teaching-research and service structures.

Student councils are organized at the faculty level (faculty student council), at the college level (College Student Council).

Student councils cannot be organized with other political and non-political structures outside the relevant higher education institutions.

The modalities and procedures for their establishment, organization and functioning are set out in their statutes and regulations, in accordance with Law n r. 80/2015, ” On Higher Education and Research in Higher Education Institutions in the Republic of Albania “, in the Statute of this College , and in all other legislation in force and in this Regulation .

Student councils express opinions and proposals on all problems of general interest to the university such as study plans and programs, regulations for teaching activities, right to study, quality of services, development of various cultural, artistic, sports activities etc.

 

Article 72

Extracurricular activities

Students perform activities outside learning areas with characters of cultural, scientific, entertainment sport, in places, time and allowed content. Activities by the students of a university in the premises of the faculty can be carried out only with the permission of the relevant managing authority while at college level with the permission of the Rector.

 

Article 73

The disciplinary measures for the students

Violation of the College rules are considered all acts committed by the student that violate the personality of the academic staff, any other staff of the College and any student, the ethical and moral standards of the society such as copying exams, falsification of various documents, insulting, acts of theft, etc., when these actions do not carry elements of the offense. The following disciplinary measures are taken against the student who commits these acts:

  • Written remarks;
  • Notice of suspension or expulsion from the College;
  • Suspension from university for one semester or one year;
  • Being expelled from the college

The decision on “Written Remarks“, “Warning for Suspension or Exclusion from the College” and “Suspension from the College for a Semester or Year” is made by the respective Dean’s office. In special cases provided for in the Code of Ethics these decisions may be taken by the Rectorate.

The decision to “permanently expel the student from the College ” is   made by the Rectorate of the College on the basis of a proposal from the relevant Dean’s Office.

Disciplinary action is taken after the necessary verifications of the violation have been made and the conformity procedures, statute, this regulation and the Code of Ethics are followed.

 

CHAPTER X

ACADEMIC RULES AND PROCEDURES

 

Article 74

The rules of registration of the organization of the classes

Students of any study program of the first cycle, the second register online through the Management Information System (MIS) in courses offered by the approved curriculum. Registration closes at the end of the second week of the first semester or second semester.

Each course or course practice has its own code consisting of three letters indicating the discipline or field of study, and a number with three digits that shows the students the year which these courses are designed. Courses numbering 100 – 199 are introductory undergraduate courses and belong to study program subjects that are planned for first year students. Courses numbered 200 – 299 are designed for second year students, while courses numbered 300 – 399 are designed for students who are in the final year of first cycle graduation. While the number 400 – 499 belong to subjects of the study programs of the second cycle and subjects of the fourth year of study programs, the systems of the Integrated diploma and the codes with numbers 500 – 599 belong to the subjects of the fifth year study programs, to the study programs of the integrated degree system.

Second cycle students enrol in courses offered in that season according to the approved curriculum in which they have never been enrolled before. Where studies extend beyond their normal time, the eligibility for one semester’s possible credits of enrolment is granted only for non-enrolled subjects who, in the process of the exam verbal, have a scoring (M) mark and are offered therein during the season according to the syllabus.

University College reserves the right to cancel a course in which there is insufficient enrollment while ensuring that every student with the options offered will be able to graduate within three years.

New case codes and changes to existing codes are approved by the Rector on the basis of departmental proposals.

 

Article 75

Following the courses out of the study program

Any student in the College may enroll in courses that are not part of the study program he or she pursues, only with the written permission of the Dean of the respective faculty in compliance with the general enrollment regulations.

 

Article 76

Withdrawing students from the course

If students decide to withdraw from a course, they may withdraw without academic penalties up to the third week for first and second semester courses.

 

Article 77

Listening to courses

A formal listening option is available to students who wish to attend a course not for the purpose of obtaining a diploma. With the written permission of the subject lecturer, the students can attend a course for one semester without registering in it.

 

Article 78

Course repetition

The student is obliged to repeat a course if he/she has not attended it. The student may resume the course in accordance with the general registration rule in section 77 of this regulation.

 

Article 79

Rules of academic conduct

All members of the academic community at the College should practice and uphold standard academic integrity and honesty. Academic integrity means presenting yourself and your work honestly.

Academic dishonesty is when the student is fount:

  1. Cheating on exams. These include using materials such as books and/ or notes when this is not authorized by the teacher, copying from someone else’s testing or assignment, helping someone else copy the work, replacing someone else’s work with work your own, stealing copies of exams, or other forms of conduct violations during exams.
  2. Plagiarism of the work of others. Plagiarism is to use someone else’s work or ideas as their own.
  3. Fraud in lab reports by falsifying data or submitting unfounded data to a student’s own work is a violation.
  4. Falsifying documents or misinforming a person’s credentials is a violation.

Lecturers should respect the following standards in the context of academic behaviour:

  1. To inform and guide students on the procedures and standards of research work, as well as on the documentation required to complete assignments in a particular course or in the context of a particular discipline.
  2. Take concrete steps to identify and prevent fraud.
  3. Report academic conduct suspected of being unfair to the Dean for further consideration by the Academic Office.
  4. Submit evidence of plagiarism, fraud in exams or lab reports, falsification of documents or other forms of academic dishonesty to the Academic Office.

Students must respect the following standards in the context of academic conduct:

  1. Be aware of fair schooling practices and standards.
  2. To follow lecturers’ instructions regarding exams and assignments in order to avoid a bad performance.
  3. Ensure that specific rules regarding documentation of course assignments, exam procedures, use of information and software, etc., are clearly understood.

 

Article 80

Other responsibilities of the academic staff

The responsibilities of the lecturer include, but are not limited to:

  1. The lecturer should conduct classes and exams at the officially designated time and place.
  2. Every lecturer should be available in his office in consultation with students for a reasonable number of hours each week and should make these hours known to the students.
  3. The lecturer should announce at the beginning of each course the objectives and nature of the course, the dates of important events (eg tests, course assignments), modes and systems of assessment, attendance, exams, assignments and participation in the class.
  4. The lecturer should ensure that the content of the course he/she teaches is consistent with the course description in the College Program.
  5. The lecturer must comply with the University College regulations regarding student rights.
  6. The lecturer should attend the compulsory meetings of the academic unit procedures regarding student complaints.
  7. Lecturers should not use the auditorium with students for non-teaching activities and should not send personal messages to colleagues and management authorities.

 

Under the 8 1

Other responsibilities of the students

Student responsibilities include, but are not limited to:

  • The student must know and apply the lecturer’s policies regarding attendance, testing, course assignments, and classroom activation.
  • The student should address academic complaints about a lesson in the aforementioned directions.
  • At the request of their lecturer, the student should consult with the lecturer at an appropriate time for both parties.
  • The student must attend meetings required by the academic unit’s procedures regarding problems.

 

 Article 8 2

Academic counselling

Academic counselling offered by the College aims to orient and help students on the opportunities presented, evaluating possible alternatives, and weighing the consequences of certain decisions.

The academic advisors of the faculty are the academic staff of   each department. For assistance in understanding the requirements of the University College and study program students should consult with academic faculty advisors. As students receive assistance during initial orientation counselling, they should be encouraged to seek individual assistance as early as possible in their programs, and from that point on, to go and meet with their academic advisors on a regular basis.

Academic advisors can help students design their study plan, and verify that all course obligations are settled in a timely manner or direct them to solve any other academic problems.

 

Article 83

Evaluation and questionnaires

The evaluation and continuous improvement of the teaching quality and other services is a periodical service performed in the institutional level and programs every two years. The Unit for the Inner Performance of the Quality is the responsible structure for the evaluation of the quality in a college.

The process of quality evaluation and the organization of the office of evaluations is done through the specific regulation of this unit. For the internal quality evaluation, the office performs questionnaires (with forms and interviews) focusing in various groups of the college for each year. In the end of each periodical evaluation this unit based on analyses, develops the measure plan by defining very clearly the deadlines and the responsible structures for the realization of the measures of the evaluation.  These reports, measures and plans are sent to the Rectorate and the Board of administration.

 

Article 84

Protection of the records

In College the protection of personal data and confidentiality are made in accordance with specific legislation in power.

 

 Article 85

The use and processing of personal data 

Personal data of academic, administrative and student staff should:

  1. To be used only for specific, clearly defined, legitimate purposes and to be processed in accordance with those purposes;
  2. be sufficient, related to the purpose of processing and not exceed that purpose;
  3. Show the facts and, where necessary, update and perform any action to ensure that inaccurate or inaccurate data is included or altered;
  4. Be maintained in such a form as to permit the identification of data subjects at a time, but not exceeding that necessary for the purpose for which they were further collected or processed;
  5. Persons having access to manual data and computer systems shall take appropriate security measures against unauthorized access to the disclosure or destruction of data and for their accidental loss.
  6. Exceptional cases where data processing can be done without the consent of the person are, but with the consent of the holder:
  7. a) When university staff needs teaching information,
  8. b) Administrative actions, or evaluation purposes, etc.
  9. c) When the court, the police and the prosecution deal with the prevention of crime or the functioning and enforcement of the law.
  10. d) For hospital emergencies.
  11. Controllers, processors and persons who become aware of the processed data while exercising their functions are obliged to maintain confidentiality and reliability even after the end of the function. This data shall not be disseminated except as provided by law.
  12. In all cases, this means that they should not disclose to unauthorized persons any personal data that they see or learn during work. The obligation to maintain confidentiality lasts indefinitely. The obligation does not end when persons no longer exercise their functions. Breaking the obligation of confidentiality constitutes a criminal offense provided for in the Criminal Code (Article 123).
  13. International transfer of personal data is carried out, with recipients, by countries with a sufficient level of protection of personal data.

 

CHAPTER XI
PROVISIONS OF THE LAST

 

Article 86

For specific academic aspects, academic aids of administrative character, the Academic Senate shall adopt special regulations.

 

Article 87

The regulations of the faculties and their other acts, according to their respective specifics, shall be harmonized with the provisions of this Regulation, within two months from its entry into force.

 

Article 88

This regulation repeals the previous regulation and extends the effect upon approval by the Academic Senate of Reald University College.

 

Article 89

Interpretation of the regulation and entry into force

The Rectorate of the College has the right to interpret this Regulation.

Changes to the regulation come into force immediately after the decision of the Academic Senate.

 

CHAIRMAN OF THE SENATE 

 Prof. Ass. Dr. Petrit KOTORI